Unic View

Privacy Policy

Last updated: October 31, 2025

1. Introduction

Unic View is a student record management platform operated by Lighten Academy. We are committed to protecting the privacy of students, parents, guardians, and staff members. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

This policy complies with the Children's Online Privacy Protection Act (COPPA), the Family Educational Rights and Privacy Act (FERPA), and other applicable federal and state privacy laws.

2. Information We Collect

We collect and store the following types of information:

2.1 Authentication Information

  • Email address (obtained through Google Sign-In for secure identity verification)

2.2 Student Academic Information

  • Graduation year and grade level
  • School transcripts and academic records
  • Academic grades and grade reports
  • Standardized test scores (SAT, ACT, AP, and other test results)
  • Academic progress records and performance data

2.3 Student Application and Essay Materials

  • Essays and personal statements
  • Supporting documents and supplementary materials
  • College application materials and recommendations

2.4 Internal Notes and Collaboration Data

  • Consultant notes on student progress and plans
  • General staff notes and observations
  • Collaboration records between advisors and staff

2.5 System Activity Logs

  • Login and access records
  • Activity logs for critical operations and system changes
  • Security-related audit logs

3. How We Use Your Information

We use the collected information for the following legitimate educational purposes:

  • Provide and maintain the Unic View student record management platform
  • Allow students to access and manage their own academic records
  • Enable advisors and staff to track student academic progress
  • Facilitate collaboration between students, parents, advisors, and staff
  • Support college admission advising and planning
  • Ensure platform security through authentication and activity monitoring
  • Comply with legal obligations and educational requirements
  • Marketing and promotional purposes: We may use anonymized and aggregated academic data (such as average test score improvements, college acceptance rates, or percentage of students achieving certain performance benchmarks) in Lighten Academy's marketing materials to demonstrate program effectiveness and institutional success. Individual student data is never used in marketing without separate written consent from the student or their parent/guardian.

4. Data Storage, Security, and Location

We implement industry-standard security measures to protect your information:

  • Authentication: Google Sign-In provides secure identity verification with industry-standard encryption
  • Document Storage: Academic records, transcripts, and PDFs are stored securely in Supabase S3 storage with restricted access controls
  • Essays & Materials: Essays and application materials are stored in Lighten Academy's Google Workspace environment with restricted access
  • Database: Student profile data is stored in our secure database with encryption
  • Access Control: Only authorized individuals (students viewing their own records, assigned advisors, and administrators) have access to student information
  • Activity Monitoring: We maintain audit logs of critical operations to ensure security and accountability

5. Data Sharing and Access Control

We do not sell, rent, or share personal information with third parties for their marketing purposes. Access to student information is strictly limited as follows:

5.1 Who Can Access Student Records

  • Students: Can view and manage their own complete records
  • Parents/Guardians: Have access to their child's records (for students under 18)
  • Assigned Advisors: Can access assigned students' records, including consultant notes and academic information
  • Administrators: Lighten Academy administrators have access to all records for operational and administrative purposes

5.2 Note Visibility

  • Consultant Notes: Visible only to assigned consultants, administrators, and the student
  • General Notes: Visible to all authorized advisors and administrators

5.3 Third-Party Services

We may share information with third-party service providers who assist us in operating the platform:

  • Google (for authentication and Google Workspace services)
  • Supabase (for database and file storage)

These service providers are contractually obligated to protect your information and only use it to provide services to Unic View. They have their own privacy policies, which you should review.

5.4 Legal Disclosures

We may disclose information when required by law, court order, or to protect the rights, privacy, safety, or property of our users, the public, or Lighten Academy.

6. Children's Privacy and Parental Rights

Unic View serves students in grades K-12, including minors under the age of 18. We comply with the Children's Online Privacy Protection Act (COPPA) and the Family Educational Rights and Privacy Act (FERPA).

6.1 Verifiable Parental Consent (COPPA)

For students under 13, Lighten Academy is required to obtain verifiable parental consent before allowing use of Unic View. Parental consent methods may include:

  • Signed consent forms (email, mail, or in-person)
  • Video conference verification
  • Phone verification
  • Digital signature
  • Other verifiable consent methods

6.2 Parental Rights (FERPA)

Parents and guardians of students under 18 have the following rights:

  • Right to Inspect: Review your child's educational records and information stored in Unic View
  • Right to Amend: Request correction of inaccurate or misleading information
  • Right to Control: Limit which staff members can access your child's records
  • Right to Delete: Request deletion of your child's account and associated data
  • Right to Opt-Out: Opt-out of any non-essential data collection or use

6.3 Student Rights (Age 18+)

Students age 18 and older have direct control over their records and all privacy rights under FERPA.

7. Your Rights and Choices

7.1 Access to Your Information

  • Students and parents can access and view records through the Unic View platform
  • Individual records can be manually downloaded in their standard format
  • Bulk or batch downloads are not currently available

7.2 Data Portability and Download

  • You may request to download your personal information in a commonly used electronic format
  • Contact support@unicviews.com to submit a data portability request

7.3 Correction of Information

  • If you believe information is inaccurate, incomplete, or misleading, you may request correction
  • Contact support@unicviews.com with details of the correction needed

7.4 Account Deletion and Data Removal

  • Students and parents may request deletion of an account and associated data
  • To request deletion, contact support@unicviews.com with the subject "Account Deletion Request"
  • We will process deletion requests in accordance with legal and operational requirements
  • Note: Some data may be retained if required by law or for legitimate business purposes (e.g., audit trails for security)

8. Data Retention and Deletion Practices

8.1 Active Students

  • Student records are maintained and accessible throughout their enrollment with Lighten Academy
  • Records support ongoing academic advising, progress tracking, and college planning

8.2 Graduated Students

  • Upon graduation, student records are permanently retained in Unic View for historical and archival purposes
  • Graduated student accounts become read-only, preventing further changes or additions
  • Graduated students may still access their records but cannot modify them

8.3 Student-Initiated Deletion

  • Upon request, we will delete personal information associated with a student account
  • Deletion requests are processed within 30 days of receipt
  • Some data may be retained if required by law or for legitimate operational purposes (e.g., audit trails, backup copies)

8.4 Administrative Data Retention

  • System logs and activity records may be retained for security and compliance purposes
  • Backup copies may be retained according to our data backup and disaster recovery policies

9. Third-Party Services and Data Processors

Unic View uses the following third-party services to operate and maintain the platform:

9.1 Google Services

  • Google Sign-In: For secure authentication and identity verification
  • Google Workspace: For secure storage of essays, personal statements, and application materials

9.2 Supabase

  • Database & Storage: For secure storage of student records, transcripts, and academic documents
  • S3 Storage: For secure file storage and retrieval

These service providers maintain their own privacy policies and may collect information as described in their respective privacy policies. We recommend reviewing their privacy practices:

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

  • Post the updated policy on this page with a new "Last updated" date
  • Request your consent if required by applicable law
  • Notify users via email of material changes that affect privacy rights

Your continued use of Unic View after updates constitutes your acceptance of the revised Privacy Policy.

11. Your Privacy Choices and Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

Email: support@unicviews.com

Subject Line: Include "Privacy Request," "FERPA Request," or "COPPA Inquiry" as applicable

Response Time: We will respond to your inquiry within 30 days of receipt

11.1 Privacy Request Types

  • Access Requests: Request to view your personal information
  • Amendment Requests: Request to correct inaccurate information
  • Deletion Requests: Request to delete your account and data
  • Opt-Out Requests: Request to opt-out of certain data uses
  • Data Portability Requests: Request to download your data in a standard format

12. Regulatory Compliance

Unic View complies with the following regulations and frameworks:

12.1 Children's Online Privacy Protection Act (COPPA)

We comply with COPPA requirements for students under 13, including obtaining verifiable parental consent before collecting personal information and limiting data collection to what is necessary for the stated educational purpose.

12.2 Family Educational Rights and Privacy Act (FERPA)

We comply with FERPA regulations protecting student educational records, including:

  • Granting parents and eligible students access to education records
  • Allowing parents and eligible students to request amendment of records
  • Limiting disclosure of records to authorized parties
  • Maintaining accurate and secure education records

12.3 Other Applicable Laws

We comply with all other applicable federal and state privacy laws, including state-specific student data privacy laws and regulations.

13. International Users

Unic View is primarily designed for use in the United States. If you are accessing Unic View from outside the United States, you acknowledge that your information may be transferred to, stored in, and processed in the United States or other countries where we or our service providers operate.